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Employee Cost Calculator
Use for budgeting and planning, to show an employee the value of their benefits, or to compare the cost of an employee to the hourly rate for a subcontractor.   
If using to compare the cost of a subcontractor to a new hire, note that there are penalties for classifying someone as a subcontractor who SHOULD be an employee, and you may still need to cover a subcontractor under your workers compensation and/or liability policy if they don't have their own insurance and provide proof of coverage. 
 
Using the Calculator  
GREEN fields are the minimum information required for most employees. YELLOW ones are optional. You can change the text in BLUE boxes. All other fields are locked.
This calculator does NOT adjust for overtime hours. All overtime is used in calculations as if it were regular time. 
       
HOURLY RATE  
        For salaried employees, enter annual wages here to compute an hourly rate
  Hourly Rate   Annual Salary: 
  Hours/Week   Hours per Week: 
  Full Time % Full Time =     
hrs/wk     Hourly Rate (enter this and the hours per week on the left ):
 ANNUAL WAGES & TAXABLE BENEFITS  
Paid Time Off        
  Paid Breaks  
   hrs/week Annual hrs Percent
  Paid Downtime  
   hrs/week Paid Time Off: 
  Vacation      days/year Non-Working Time: 
  Paid Holidays      days/year Working Time: 
  Paid Sick, Personal or Other Time      days/year Total Annual Hours:   
Paid Non-Working Time        
  Paid Training      days/year   Cost of Paid Time Off:
  Paid 'on-call' or travel time      hrs/week   Cost of Non-Working Time:
  Other      hrs/week   Cost of Working Time:
             
Other Included in Wages          
  Bonuses & Commissions      annual cost       Bonuses in Addition to Regular Pay:
  Other  
   annual cost       Other Benefits Included in Wages:
      TOTAL ANNUAL WAGES: 
 OPTIONAL BENEFITS IN ADDITION TO WAGES  
      Monthly Cost  
  Monthly Premium            
  Company Contribution (in dollars)        
  MA Insurance Partnership Subsidy (in dollars)  
    Annual Company Cost: 
  Employee Contribution(pretax dollars)       Annual Employee Pretax Amount: 
    Monthly Cost  
  Monthly Premium      
  Company Contribution (in dollars)           Annual Company Cost: 
  Employee Contribution (pretax dollars)       Annual Employee Pretax Amount: 
       
  $ amount -OR- % of wages      
  Employee Contribution      
  Company Contribution  -OR-           Annual Company Cost: 
  Company Match (% of employee contribution)         Annual Employee Pretax Amount: 
       
  Other Non-Taxable Benefits (not included in wages) Annual Cost   Benefits or expenses directly attributed to this employee which are not included in their wages, such as nontaxable childcare or tuition reimbursement, or de minimus or nontaxable fringe benefits such as parking or commuter passes, use of company cell phone, etc.
  Childcare      
  Tuition Reimbursement      
  Commuter Passes      
        Total Company Cost for Other Non-Taxable Benefits: 
      TOTAL OPTIONAL BENEFITS IN ADDITION TO WAGES: 
 REQUIRED BENEFITS  
      Wage Bases   Wages this item applies to Cost
 
These 4 lines use wages AFTER pretax deductions (up to the wage base) to calculate cost.  
 
 
 
 
 
 
 
     
  These 4 lines use total wages BEFORE pretax deductions (up to the wage base) to calculate cost.    
     
     
     
 
       
 
        TOTAL REQUIRED BENEFITS: 
 REQUIRED BENEFITS INDIRECT EXPENSES  
  Expense Name/Description   Annual Cost   Indirect or overhead expenses which a company typically pays on behalf of their employees, but a subcontractor usually provides themselves. They might include office space, furniture, supplies, software, computers or tools, etc.
  Office Space      
  Supplies      
  Tools & Equipment      
    TOTAL INDIRECT EXPENSES: 
 REQUIRED BENEFITS SUMMARY  
  ANNUAL WAGES FOR WORK:          TOTAL ANNUAL WAGES: 
  Optional Benefits          
     Paid Time Off       TOTAL ANNUAL COST: 
     Health & Dental Insurance        
     Retirement       Hourly Rate (from Above):
     Other Benefits          
    TOTAL Optional Benefits:           
  Required Benefits       Fringe Benefits Cost:
        Fringe Benefits (% of Wages for Work):
        Hourly Cost with Benefits Included: 
           
         
        Other Expenses:
        Other Expense (% of Wages for Work):
           
          Wage Multiplier with All Costs:
         
      TOTAL Required Benefits:            REAL HOURLY COST FOR THIS EMPLOYEE:
  Other Expenses          
     Paid Non-Working Time      
     Other Included in Wages          
   Indirect Expenses
TOTAL Other Expenses: